Most coaches can find the help they need in their business by hiring a virtual assistant (VA). Unfortunately, they are often unable to identify things that a virtual assistant can do for them and stay stuck in the grind of administrative work. Here are a few things that a VA can handle on your behalf, leaving you with more time to coach!
Admin
Think about all the busy work you do that keeps you from coaching. A virtual assistant can help you clear up your email box and prioritize things that need an urgent response. They can clean up spam and create files to keep your communication more organized. Data entry and filing are also responsibilities you can happily turn over to someone else! Keep in mind that a Non-Disclosure Agreement may be needed to maintain confidentiality.
Take a look at the things you keep putting off or dread doing. Even as you delay action, the weight of not doing some things in a timely manner can be even more draining. Turn it over to your VA!
Research
ResearchIt’s important to stay current on industry trends in the coaching world and that requires diligent research. A virtual assistant can do this investigating for you! Research on the market in your area and your competition can easily be turned over to your faithful aide. Creating a list of potential organizations and their contact information is another task that could be assigned.
Research is something most VAs can do easily and well.
Scheduling
Can you imagine hiring someone to book your calendar for you? With the right virtual assistant, it’s not just possible but doable! Having someone manage and schedule your calendar can be a huge help. Let your work partner deal with cancelations and rescheduling. If you do a lot of coaching outside of your normal office or attend conferences out of town, your VA can book all travel arrangements for you, especially if they have access to your calendar, too.
Editing/Writing
A very popular use of virtual assistants is for editing and writing. Once familiar with your work, they can proofread and edit blog posts and articles – and even write them for you! Newsletters, drafting follow-up email, and creating scripts for your video content are just a few ways your VA can work for you. Let them transcribe your presentations and recordings, too, for future marketing.
A virtual assistant can design and create presentations and more.
Designing/Creating
Most virtual assistants specialize and some are quite creative. They can design memes, infographics and other marketing materials. They can create your slide shows for your presentations and even get involved in designing or upgrading your website. Using a VA with designing skills can even help you develop digital courses to sell.
Managing
A good virtual assistant can manage a variety of systems for your coaching practice. If managing your social media accounts is overwhelming to you, then a VA is a perfect solution! They can provide technical support on your podcasts or video productions. And if you hate dealing with invoicing and payment processing, then turn that over to someone you can trust.
Start Now!
Hiring a virtual assistant can feel risky. It can feel difficult to outsource parts of your business to someone else! Start small. Pick one or two things and turn it over. Assess the situation in a month or two and then hand over something else. Take it one step at a time and soon, you will have an excellent partner in your coaching practice who will free up more time for what you do best: COACH!
Check out The Coach Business Guide: The Path to Launch and Grow your Coaching Practice, Grow section for more information and help.
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